- \n
- “c<\/strong>” or “n<\/strong>” – compose new mail in main browser window<\/li>\n
- “C<\/strong>” – compose new in external window<\/li>\n
- “r<\/strong>” – reply to sender<\/li>\n
- “a<\/strong>” – reply to all recipients<\/li>\n
- “f<\/strong>” – forward message<\/li>\n
- “ctrl<\/strong> + s<\/strong>” – send message<\/li>\n<\/ul>\n
Email navigation:<\/strong><\/p>\n
- \n
- “Delete<\/strong>” key – deletes the email by moving it to the Trash folder<\/li>\n
- “j<\/strong>” – move up one message in the queue<\/li>\n
- “k<\/strong>” – move down one message in the queue<\/li>\n<\/ul>\n
Navigation between applications:
\n<\/strong><\/p>\n- \n
- “i<\/strong>” – return to mail from another application such as Calendaring or Tasks<\/li>\n
- “g<\/strong> + a<\/strong>” – go to Address Book from another pane<\/li>\n
- “g<\/strong> + c<\/strong>” – go to Calendar from another pane<\/li>\n
- “g<\/strong> + d<\/strong>” – go to Briefcase from another pane<\/li>\n
- “g<\/strong> + m<\/strong>” – go to Mail from another pane<\/li>\n
- “g<\/strong> + p<\/strong>” – go to Preferences from another pane<\/li>\n
- “g<\/strong> + t<\/strong>” – go to Tasks from another pane<\/li>\n<\/ul>\n
Mail Folder Shortcuts:<\/strong> (I defined these myself in the Mail Folder tab of the\u00a0 Preferences pane)<\/p>\n
- \n
- “.<\/strong> + 2<\/strong>” – office email archive<\/li>\n
- “.<\/strong> + 1<\/strong>” – personal email archive<\/li>\n<\/ul>\n
Your most commonly used shortcuts will vary based upon your own personal preference.\u00a0 Please note, “g<\/strong> + d<\/strong>” is supposed to go to the Documents pane but currently hits Briefcase. It appears to be a bug which has been reported to Zimbra.<\/p>\n
Quickly you notice that most of these tips are common sense, especially the keyboard shortcuts such as “r” for “reply to sender”. The added power of using the keyboard – rather than your mouse – to manage your email and folders is both a time and wrist saver. Less time using your mouse is less time stressing your shoulders, neck and wrists. Veteran keyboard shortcut practitioners can nearly avoid having to use their mouse at all.<\/p>\n
First, log\u00a0 in to the Zimbra Collaborative Suite (ZCS). Once logged in, proceed to the Preferences pane.<\/p>\n
![\"\"](\"https:\/\/zms01.zcs.xmission.com\/home\/john\/sales_bids_templates\/clientshare\/Zimbra_preferences.png\")
<\/p>\nNext, select the\u00a0 Shortcuts pane.<\/p>\n
![\"\"](\"https:\/\/zms01.zcs.xmission.com\/home\/john\/sales_bids_templates\/clientshare\/Zimbra_Shortcuts.png\")
<\/p>\nHere you will see the four available shortcuts options:<\/p>\n
![\"\"](\"https:\/\/zms01.zcs.xmission.com\/home\/john\/sales_bids_templates\/clientshare\/Zimbra_4_shortcut_prefs.png\")
<\/p>\nThe Shortcut List shows common keyboard shortcuts for all Zimbra applications and features. You don’t configure anything in this tab, rather it is a great resource for learning the available shortcuts. Next is Mail Folder Shortcuts where you can set custom keystrokes to move email from folder to folder. The Saved Search Shortcuts let you assign numbers to Saved Searches and quickly access them (with “s<\/strong> + number<\/em>“). Finally we have Tag Shortcuts, which let you assign numbers to specific tags so you can search for messages with that tag (“y<\/strong> + number<\/em>“) or tag a message with that tag (“t<\/strong> + number<\/em>“).<\/p>\n
In this following example I am looking at Mail Folder Shortcuts. To save time I try to keep my email management as simple as possible. I defined 4 categories: “defer”, “postponed”, “archive” (my personal email), and “archive-work”. I learned to simplify my email life following the Inbox Zero<\/em><\/a> methodology. It has made a substantial difference in my ability to survive the daily onslaught of email and I strongly encourage you to check it out.<\/p>\n
The pane below allows me to set my destination folder and the shortcut number of my choice. This level of flexibility is simply fantastic and why I love this email interface exclusively.<\/p>\n
![\"\"](\"https:\/\/zms01.zcs.xmission.com\/home\/john\/sales_bids_templates\/clientshare\/Zimbra_folder_shortcuts_prefs.png\")
<\/p>\nI hope this post helps familiarize you with the powerful Zimbra interface and how to use it to your benefit. We have some great Zimbra Screencasts<\/a> posted in our support wiki<\/a>.<\/p>\n
XMission provides 3 distinct levels of Zimbra groupware services for our business clients, all of which are a substantial upgrade from our previous business level email-only services. No matter how large or small your company is, XMission has a solution for you. Should you have any questions about implementing the Zimbra Collaboration Suite for your business please drop me a line – I’ll be happy to chat with you.<\/p>\n
Go XMission!<\/p>\n
Useful links:<\/em><\/p>\n
- \n
- Sales docs: http:\/\/www.xmission.com\/products\/hosting\/email\/<\/a><\/li>\n
- Support docs: http:\/\/wiki.xmission.com\/index.php\/Hosted_Email:Hosting_Your_Email<\/a><\/li>\n
- Cheat sheet: http:\/\/www.xmission.com\/~john\/xmission_zimbra_shortcuts.png <\/a><\/li>\n<\/ul>\n
By the way, this entire document<\/em> was written in Zimbra using the online Documents tool. One great feature is the ability to share your documents with the outside world. Check it out!<\/a><\/a><\/p>\n","protected":false},"excerpt":{"rendered":"
What is Zimbra? I have to say that Zimbra is such a fantastic mix of collaboration tools that it is difficult to explain in only a few words. If I had to tell you what Zimbra is to me, I would say “life changing.” Out of the countless mail clients I have used throughout the […]<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[253,255,5,39],"tags":[43,44,42,501],"class_list":["post-92","post","type-post","status-publish","format-standard","hentry","category-email-2","category-exchange-replacement","category-tips-helpful-information","category-zimbra","tag-hotkeys","tag-shortcuts","tag-tips","tag-zimbra"],"_links":{"self":[{"href":"https:\/\/xmission.com\/blog\/wp-json\/wp\/v2\/posts\/92","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/xmission.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/xmission.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/xmission.com\/blog\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/xmission.com\/blog\/wp-json\/wp\/v2\/comments?post=92"}],"version-history":[{"count":7,"href":"https:\/\/xmission.com\/blog\/wp-json\/wp\/v2\/posts\/92\/revisions"}],"predecessor-version":[{"id":127,"href":"https:\/\/xmission.com\/blog\/wp-json\/wp\/v2\/posts\/92\/revisions\/127"}],"wp:attachment":[{"href":"https:\/\/xmission.com\/blog\/wp-json\/wp\/v2\/media?parent=92"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/xmission.com\/blog\/wp-json\/wp\/v2\/categories?post=92"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/xmission.com\/blog\/wp-json\/wp\/v2\/tags?post=92"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}
- Support docs: http:\/\/wiki.xmission.com\/index.php\/Hosted_Email:Hosting_Your_Email<\/a><\/li>\n
- “.<\/strong> + 1<\/strong>” – personal email archive<\/li>\n<\/ul>\n
- “g<\/strong> + a<\/strong>” – go to Address Book from another pane<\/li>\n
- “j<\/strong>” – move up one message in the queue<\/li>\n
- “C<\/strong>” – compose new in external window<\/li>\n