


{"id":2331,"date":"2013-09-11T14:59:07","date_gmt":"2013-09-11T21:59:07","guid":{"rendered":"http:\/\/xmission.com\/blog\/?p=2331"},"modified":"2014-12-19T12:15:36","modified_gmt":"2014-12-19T19:15:36","slug":"zimbra-power-tip-improve-your-day-and-your-inbox-with-filters","status":"publish","type":"post","link":"https:\/\/xmission.com\/blog\/2013\/09\/11\/zimbra-power-tip-improve-your-day-and-your-inbox-with-filters","title":{"rendered":"Zimbra Power Tip: Improve your day and your inbox with filters."},"content":{"rendered":"<p>In the world of &#8220;I want it now&#8221; there are fewer issues that cause as much frustration as a broken printer or your inbox not doing what you want. While I cannot help you with printer problems, I will help with your inbox.<\/p>\n<p><a href=\"http:\/\/xmission.com\/blog\/wp-content\/uploads\/2012\/12\/zimbra8c.png\"><img loading=\"lazy\" decoding=\"async\" class=\"alignleft size-full wp-image-1498\" alt=\"XMission.com\/Zimbra upgrade image\" src=\"\/blog\/wp-content\/uploads\/2012\/12\/zimbra8c.png\" width=\"150\" height=\"139\" \/><\/a><\/p>\n<p>Today you will learn about two very useful and very under-utilized filters available inside your Zimbra hosting with XMission.<\/p>\n<p>Zimbra documentation on filter usage is pretty meager but while digging around in my preferences and testing some filters I found 2 really great gems built into the system. I will share them with you now. They are attributes to the &#8220;<strong>Address In<\/strong>&#8221; filter option and are called,\u00a0<strong>My Frequent Emails<\/strong> and <strong>Contacts<\/strong>.<\/p>\n<p><strong><em>What are these filters and what do they mean?<\/em><\/strong><\/p>\n<p><em>* My Frequent Emails<\/em> &#8211; The name really isn&#8217;t a cheesy name for some existing folder or anything. It is pretty much what it says. The Zimbra system is storing a list of the addresses we correspond with the most in a database. Internally, it is called contact rankings. So as you use your email it will store commonly used email addresses<\/p>\n<p><em>* Contacts &#8211;<\/em> Yep, you guessed it. This is any entry in <em>your<\/em> Address Book. (This does not pull from address books that others are sharing with you.)<\/p>\n<p>Effectively, both of these email filters will prioritize common and expected emails to your inbox. Awesome!<\/p>\n<p><strong><em>How to configure.<\/em><\/strong><\/p>\n<p>It is easy and fast to implement these filters into your setup. You can create a unique filter for each of the filter attributes or you could pair them into a single filter. For the purpose of this post I will pair them into one filter.<\/p>\n<div style=\"float: left; width: 320px;\">\n<div id=\"attachment_2343\" style=\"width: 276px\" class=\"wp-caption alignleft\"><a href=\"http:\/\/xmission.com\/blog\/wp-content\/uploads\/2013\/09\/XMission_Zimbra_Filter_FrequentEmails_Contacts_AddressIn.png\"><img loading=\"lazy\" decoding=\"async\" aria-describedby=\"caption-attachment-2343\" class=\"size-medium wp-image-2343\" alt=\"xmission zimbra new filter image\" src=\"\/blog\/wp-content\/uploads\/2013\/09\/XMission_Zimbra_Filter_FrequentEmails_Contacts_AddressIn-266x300.png\" width=\"266\" height=\"300\" srcset=\"https:\/\/xmission.com\/blog\/wp-content\/uploads\/2013\/09\/XMission_Zimbra_Filter_FrequentEmails_Contacts_AddressIn-266x300.png 266w, https:\/\/xmission.com\/blog\/wp-content\/uploads\/2013\/09\/XMission_Zimbra_Filter_FrequentEmails_Contacts_AddressIn.png 426w\" sizes=\"auto, (max-width: 266px) 100vw, 266px\" \/><\/a><p id=\"caption-attachment-2343\" class=\"wp-caption-text\">Creating a new filter using the &#8220;Address in&#8221; attribute.<\/p><\/div>\n<p>&nbsp;<\/p>\n<div id=\"attachment_2335\" style=\"width: 276px\" class=\"wp-caption alignleft\"><a href=\"http:\/\/xmission.com\/blog\/wp-content\/uploads\/2013\/09\/XMission_Zimbra_Filter_FrequentEmails_Contacts02.png\"><img decoding=\"async\" aria-describedby=\"caption-attachment-2335\" class=\"size-medium wp-image-2335 \" style=\"clear: left;\" alt=\"Choosing filter attributes inside Zimbra Preferences.\" src=\"\/blog\/wp-content\/uploads\/2013\/09\/XMission_Zimbra_Filter_FrequentEmails_Contacts02-300x203.png\" width=\"266\" srcset=\"https:\/\/xmission.com\/blog\/wp-content\/uploads\/2013\/09\/XMission_Zimbra_Filter_FrequentEmails_Contacts02-300x203.png 300w, https:\/\/xmission.com\/blog\/wp-content\/uploads\/2013\/09\/XMission_Zimbra_Filter_FrequentEmails_Contacts02.png 905w\" sizes=\"(max-width: 300px) 100vw, 300px\" \/><\/a><p id=\"caption-attachment-2335\" class=\"wp-caption-text\">Choosing filter attributes inside Zimbra Preferences.<\/p><\/div>\n<\/div>\n<p>To create a filter you need to login to the webmail at <a title=\"XMission Zimbra login screen\" href=\"https:\/\/zimbra.xmission.com\" target=\"_blank\">https:\/\/zimbra.xmission.com<\/a>. Find and click on\u00a0<strong>Preferences<\/strong>\u00a0tab\u00a0then move down the left side of the page to find\u00a0<strong>Filters<\/strong>\u00a0and then select\u00a0<strong>New Filter<\/strong>.<\/p>\n<p>Now we name the filter. I will create a filter called <strong>Frequent Emails &amp; Contacts<\/strong>\u00a0but you can name it anything you want.<\/p>\n<p>Click on the <strong>Subject<\/strong> drag-down menu and select <strong>Address in<\/strong> option. Then From and In should be the default options. Use to the drag down to select <strong>Contacts<\/strong> or <strong>My Frequent Emails<\/strong>.<\/p>\n<p>Power users might use separate filters for each so you can prioritize their application ranking inside your filter list. In this demo I have placed the filter at the top of my filter priority list.<\/p>\n<p>Once you have created the filter now you need to hit <strong>OK<\/strong> and then do not forget to finalize the changes made by clicking on the <strong>Save<\/strong> button in the top left of your webmail window.<\/p>\n<p>Try this out and see how you like it. Share with me what you notice in the comments below.<\/p>\n<p>Have any other questions or use tips you would like to have me write about. Please leave those in the comments below as well.<\/p>\n<p>Enjoy your happy inbox!<\/p>\n<p><a title=\"Connect with me on LinkedIn, John801\" href=\"http:\/\/linkedin.com\/in\/john801\" target=\"_blank\">John<\/a><\/p>\n<p>PS. Don&#8217;t forget to follow, like, circle, and otherwise fawn over us on the social media links below.<\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>In the world of &#8220;I want it now&#8221; there are fewer issues that cause as much frustration as a broken printer or your inbox not doing what you want. While I cannot help you with printer problems, I will help with your inbox. Today you will learn about two very useful and very under-utilized filters [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[253,180,134,123,130,5,39],"tags":[405,422,406,41,389,403,425,402,400,424,404,401,423],"class_list":["post-2331","post","type-post","status-publish","format-standard","hentry","category-email-2","category-hosting","category-sales-2","category-stuff-we-like","category-tech","category-tips-helpful-information","category-zimbra","tag-best-email-blog","tag-best-hosted-email-blog","tag-best-zimbra-blog","tag-email","tag-email-hosting","tag-exchange","tag-exchange-licensing","tag-exchange-replacement-2","tag-hosted-email","tag-mail-licensing","tag-ms-exchange","tag-unified-communications","tag-zimbra-licensing"],"_links":{"self":[{"href":"https:\/\/xmission.com\/blog\/wp-json\/wp\/v2\/posts\/2331","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/xmission.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/xmission.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/xmission.com\/blog\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/xmission.com\/blog\/wp-json\/wp\/v2\/comments?post=2331"}],"version-history":[{"count":39,"href":"https:\/\/xmission.com\/blog\/wp-json\/wp\/v2\/posts\/2331\/revisions"}],"predecessor-version":[{"id":2375,"href":"https:\/\/xmission.com\/blog\/wp-json\/wp\/v2\/posts\/2331\/revisions\/2375"}],"wp:attachment":[{"href":"https:\/\/xmission.com\/blog\/wp-json\/wp\/v2\/media?parent=2331"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/xmission.com\/blog\/wp-json\/wp\/v2\/categories?post=2331"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/xmission.com\/blog\/wp-json\/wp\/v2\/tags?post=2331"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}